Minutes of the Annual General Meeting Held at St Michael’s Church, Shirley,
8th May 2017.
|Councillors:||Alvin Baker, Ian Crabtree (chair), Tony Taylor, and Sue Walker.|
|Clerk:||Debra Leeney (Temporary)|
|17/18||Apologies for Absence|
|Councillor Hugh Tyler and County Councillor Steve Bull|
|17/19||Report from the Chair for the year ended 31st March 2017|
The chairman reported on the previous twelve months:
|17/20||Election of Officers|
|New chair: Sue Walker proposed Alvin Baker, Tony Taylor seconded the proposal. Voted upon and Alvin accepted.
Vice chair: Alvin Baker proposed Ian Crabtree, Tony Taylor seconded the proposal. Voted upon and Ian accepted.
Minutes of Ordinary Meeting.
Attendees as above with Alvin Baker chairing the meeting. Alvin thanked Debbie Leeney for helping to take the minutes at such short notice.
|17/21||Apologies for Absence|
|Councillor Hugh Tyler and County Councillor Steve Bull.|
|A parishioner raised the question regarding the Japanese Knotweed. Alvin was able to report that Stuart Sellers had been informed and that he would endeavour to eradicate the weed this coming season. It is noted that Mr Sellers reported he thought the offending weed was Himalayan Balsam.|
|17/23||Declarations of Members’ Interests|
|17/24||Approve the minutes of the previous meeting|
|Alvin raised the issue that at the time the minutes were recorded he not Hugh Tyler was the Vice Chair. Councillors accepted the minutes of the 13th March 2017.|
|No report available at this time.
In the absence of Bill Ellis, Hugh Tyler has kindly agreed to complete the report ready for the next meeting.
|17/26||Receive the Internal Audit Report and agree actions|
|In response to the specific areas mentioned in the report the Council noted the following:
|17/27||Chairman to sign the Annual Return ready for submission|
|Deferred to the next meeting.|
|17/28||Authorisation of payments|
|The following payments were authorised:
|17/29||Alvin Baker to report on the burial ground walls.|
|Students from the local college have agreed to repair the walls, the delay is because of the need for onsite 1st Aid Officer while the students are working. The Council will look into asking St John’s Ambulance.|
|17/30||Disposition of the £2,000 gift|
|It was agreed to leave it in abeyance.|
|17/31||Planning application for the erection of five bungalows on land off Mill Lane (17/00260/FUL)|
|The applicant had approached a councillor asking if his consultant could address the meeting. Although agreed prior to the meeting, it was refused at the meeting. The applicant and consultant withdrew.
Alvin Baker stated:
The council voted against the application with Tony Taylor abstaining.
|17/32||Date of next meeting|
|The next meeting will be held at 7.30 p.m. in St. Michael's church on Tuesday, 23rd May 2017.|