Minutes of Meeting Held at St Michael’s Church, Shirley
13th March 2017
|Councillors:||Alvin Baker, Ian Crabtree (chair), Tony Taylor, Hugh Tyler (vice chair) and Sue Walker.|
|17/1||Apologies for Absence|
|County Cllr Steve Bull.|
|A parishioner raised concerns about the potential increased traffic on the A52 caused by new residential developments in Ashbourne. The A52 has a poor accident record, some fatal, and the members agreed that the clerk should raise the safety concerns with DCC.|
|17/3||Declarations of Members’ Interests|
|17/4||Approve the minutes of the previous meeting|
|The minutes of the meeting held 12th December, 2016 were approved.|
|The clerk reported:
|There were wide ranging discussions about the "shop" and the survey results circulated to the members. As the Saracen's Head are looking at the possibility of creating a retail outlet, it was decided to defer the matter until their plans are known.|
|DALC subscription: £97.62.
Electricity to the telephone box: as invoiced.
Approved. The clerk will look at finding a cheaper tariff for the telephone box.
|The mowing regime is due for review. There have been a small number of complaints regarding access to graves in areas not mown. It was agreed the right approach is being taken but needs adjustment. Ian Crabtree and and Tony Taylor will discuss this with the contractor.|
|17/9||Burial ground walls|
|Alvin Baker does not expect to get a start date till 14th March. The assumption is that this will be done for free with the generosity of a parishioner covering any cost of materials. Matter deferred until Alvin contacts the members.|
|17/10||Allocation of £2,000 gift to the council|
|The original suggested allocation was £500 for SS&SA, the same for a gritter, and the rest toward repairing the burial ground walls. The gritter was dropped because of potential operating problems. After some discussion, the matter was deferred until the cost, if any, of repairing the burial ground walls is known.|
|17/11||Additional grit bins|
|The grit bin at the Hall Lane, Painter's Lane junction is damaged beyond repair. The clerk will report it with a view to getting a free replacement. Hugh Tyler offered a coal bunker that could be used as a grit bin. Ian Crabtree now has about two tonnes of grit stockpiled and suggested distributing a bag to each household next winter and the idea was well received. it was agreed that the former coal bunker be placed at the lower end of Back Lane but subject to review.|
|17/12||Acquisition of a voice recorder|
|The clerk requested £60 for a voice recorder to assist production of accurate minutes.
|17/13||Visit by Derbyshire's Police Commissioner|
|The offer by the Police and Crime Commissioner for Derbyshire, Hardyal Dhindsa, to visit the parish was welcomed but, because of the size of the parish, was not considered the best use of his time. The clerk will write to his office suggesting that Shirley be included in his Brailsford visit.|
|The clerk requested up to £200 for a one-off professional audit to enable the clerk to learn the process and pass it on to a volunteer for the future. While the principle was agreed, insurance reared its head again and the clerk needs to investigate further.|
|17/15||Clarification of Standing Order relating to Councillors holding Church Office|
|Standing Orders, adopted in November 2105, section 3 (meetings generally) state:
A councillor or a non-councillor with voting rights who has a disclosable pecuniary interest or another interest as set out in the council’s code of conduct in a matter being considered at a meeting is subject to statutory limitations or restrictions under the code on his right to participate and vote on that matter.It was agreed that this did not exclude holders of church office from speaking and voting on matters involving the PCC.
|17/16||2017 Shirley Litter Pick|
|Is scheduled for the 8th of April. Hugh has organised litter picking sticks and Sue hi-viz vests. Flyers will go out next week.|
|The next meeting will be the Annual General Meeting to held in St Michael’s Church, Shirley at 7.30pm, 8th May 2017 and will be followed by an ordinary meeting of the council.|