Minutes of Meeting Held at St Michael’s Church, Shirley
11th January 2016
|Councillors:||A Baker, I Crabtree, A Taylor, H Tyler, S Walker|
|PCSO Jo Dales|
- PCSO Jo Dales introduced herself and briefly described her role to the meeting. Jo explained that, in conjunction with Tony Grace, they will relaunch the neighbourhood watch with a public meeting in February.
- The snow warden asked the council what was expected of him in this role. The discussion covered various options and current stocks of grit which are adequate.
- The issue of the kerbs on the bend on Derby Lane was raised again. It was agreed that the clerk would write to the highways department to get their view. Given that the county council is facing cuts totalling £157m by 2018, the clerk was not optimistic about the outcome. Also it was suggested that the person who raised this write to the county council to give the case more weight.
- Although the Public Participation item had overrun by 13 minutes, the chairman raised the issue of potholes. The clerk agreed to report the pothole mentioned to the county council.
- A parishioner asked if the council knew the status super-fast broadband. After some discussion, the answer was no.
- Overgrowth of vegetation on Mill Lane was mentioned.
- The clerk reminded the members that item 15/25 "to create and publish a planning policy document to ensure the council handles planning matters consistently and with regard to the wishes of Shirley people as a whole." is still outstanding.
- The clerk has been chasing the drains reported to the council in August and had recently been given the name of someone in the district council (who are sub-contracted to do the work). The clerk will chase the district council.
- By law the council must publish its financial regulations. Based on the NALC model, the clerk will publish a draft on the website.
- As an employer, the council must register with the Pensions Regulator which the clerk will arrange.
- Training for the defibrillator will take place this Wednesday in the community space and will be run by East Midlands Ambulance Service.
The council has two bank accounts: the burial fund and the general fund. Most day-to-day transactions use the general fund including routine burial ground maintenance. The clerk recommended that the burial fund now be used for reserves and contingency. All day-to-day transactions would use the general fund.
The clerk recommended that £120 a year should be set aside for election expenses and £200 by 2018 be set aside for the telephone box. Of the £661 in the burial fund, the clerk recommended £500 should be set aside for contingency and the remainder go toward the telephone box.
Anticipated income and expenditure is shown below:
|DDDC burial ground subvention||£960|
|Electricity to telephone box||£22|
|Reclaimable burial ground maintenance (grass mowing)||£960|
|Non-reclaimable burial ground maintenance (extra grass mowing)||£120|